Circular
dvsuri/paradeep/iffco
Created: 01/11/2011 14:03
IFFCO-Paradeep


Circular Title:
Contract Labour Engagement Practices at IFFCO, Paradeep Unit*

Deptt./Section:
P & A* Never Expired : Yes


This is in reference to our Experience Sharing Session on Contract Labour Engagement organised on the occasion of Vigilance Week on November 1, 2011.

As assured we are once again forwarding herewith the key modalities for ensuring timely and correct compliances of various statutory provisions with respect to Contract Labour Engagement.
  1. Every contractor should give details of the workmen employed by him/her in the format enclosed herewith (Format_Muster Roll.pdf). The is true for new as well as existing work orders. In times to come, on-line gate passes will be implemented and this will be ensured by Security department.
  2. Before starting the job under any WO, entries in 'Site Hand-over Certificate Module' must be completed by concerned Indentor to ensure that the Contractor posses all the required licences to execute the said job. Indentors are also requested to ensure completion of entries in the Site Hand-over Module for the existing WOs to facilitate processing of LPC as LPC Module is linked with Site Hand-over Module. Now onwards no bills in respect of New WOs, will be processed without having Site Hand-over Certificate.
  3. Every contractor should use the wage register in the format enclosed herewith (Format_Wage Register.pdf).
  4. Every Indentors should ensure distribution of PPEs (viz. Helmet, Safety Shoe, Gumboots, Nose masks, Safety Goggles, etc.) as provided in the concerned WO and keep a copy of document showing such disbursement.
  5. The cover page (IOC) of the bills should be replaced with the new format enclosed herewith (Format_LPC.pdf). Indentors may ask the contractors to fill the details in the given format and bring it to them for signature.
  6. Bills should be sent by the indentors to despatch (Reception Counter, New Admn Building) where the numbering of the bills is done and is then forwarded to LPC Section. No bills should be sent directly to LPC Section.
  7. Bills should be sent for LPC Clearance to P&A before 25th of every month. No bills will be accepted after 25th. This is required to meet the F&A's requirement for closing/reconciliation of accounts for the month.
  8. Certification/Verification/Signing of bills and other concerned documents (including wage sheets, requests for gate passes etc.) of Contractors should be done by an Authorized Officer/Signatory in Grade 'F1' & above. Wherever 'F1' grade officer is not available, senior most 'G' grade officer may be allowed to do the same. All bills shall be signed by the senior most officer of section and/or sectional head. Rubber stamp for certification of the wage sheets will be provided by P&A to each such Authorized Officers.
  9. Certification / verification should be done only after verifying the authenticity of the document. Efforts shall be made to ensure payment of wages in front of an responsible officer of the concerned Section.

Contract_Labour.ppt Format_Wage Register.pdf Format_Muster Roll.pdf Format_LPC.pdf

Indemnity Bond
1. Indemnity Bond for Engagement of Sub-Contractor
(Engagement of Sub-contractor is allowed only if it is allowed as per the terms of the WO or has been approved by Competent Authority)

Indemnity Bond_Sub_Contractor.doc

2. Indemnity Bond with Final Bill

Indemnity_Bond_Final_Bill.doc

Cooperation from all is solicited to safeguard and protect IFFCO's interest as a Principal Employer by ensuring Compliances in true spirit. This will also help in ensuring applicable benefits be passed on to the Contract Workers which in turn will enhance the morale and productivity of the workers and the same will ensure us maintain harmonious and productive Industrial Relations at IFFCO Paradeep.

For any further clarifications please feel free to contact undersigned or our IR & Legal / LPC Team at following Extn. No.:
S/Sri Extn. No.
1. Arvind Tiwari : 4716
2.Gyanendra Sundaray : 4722
3. Sudhanshu Pattanaik : 4747

Lets together make IFFCO a model organisation in all aspects of Corporate Governance!

Regards,

IR & Legal / LPC TEAM