Circular
sivashankar/paradeep/iffco
Created:
07/12/2020 10:13
IFFCO-Paradeep
Circular Title:
Important Value Additions & Validations in ERP - Finance and Materials
*
Deptt./Section:
System
*
Never Expired :
Yes
Dear Sirs,
In continuation of our efforts for further Value Additions in ERP, the following features, validations & reports have been released for the users.
1. Control / Checks in Purchasing Module
I. Release line Qty can exceed BPA line Qty. System had no check on it. As desired by units, necessary check has been applied to restrict the total Qty of release line upto the BPA line Qty.
II. BPA "Amount Limit" and BPA header Agreed Amount” should be the same. A check has been applied to keep the above two same in order to avoid any misunderstanding.
III. Some PO/WO have been observed without taxes and hence without HSN/SAC. We have applied a check on pressing the Approve button that in case no tax is applied on PO lines and hence no HSN/SAC found on it, System will give an advisory message to remind the User for the same.
2. Quotation Assignment program
now will not run and link Quotation number for Approved PO. The necessary modification made in the program to run only when PO/WO is un-approved.
3. Quotation Import program
has been modified to fix the issue of importing quotations from e-Proc in case of authorization of vendor.
4. The report “
IFFCO-List of PO awarded on Less than 3 Bids
” have been modified to show “RFQ sent to Supplier count”.
5. Control / Checks in Inventory Module:
I. We have restricted the Inter-Org Circular transaction(s) to eliminate the issue during PSL due to Circular transaction(s) between units Phulpur 1 & Phulpur 2 and Aonla 1 and Aonla 2.
II. A suitable control has been applied on PSL Processing screen while processing Final PSL to eliminate any chance of selecting Revaluation option. Now user can’t check / uncheck any option as we have already pre-set the options.
III. A check has been applied for Phulpur Unit to disallow Misc Issue / Misc Receipt in case of Capital Spare/ Insurance spare as desired by Phulpur Unit.
6.
Item Assignment Program
has been modified for copying the attributes (i.e. DFFs) also from master inventory org.
7. Control / Checks in Finance Modules:
The following checks applied to avoid error in e-invoicing.
I. Postal Code check at AR Transaction screen at the time of creating invoice: The postal code is being checked with the first two digit of GSTIN, if both are valid as per NIC, the system will allow to proceed further else an error message will pop-up.
II. We have applied a check to disallow transaction if City / State or PIN code is blank at AR Transaction screen
III. AR line description restricted at 100 char at AR Transaction Screen.
8.
GSTR 1 Template Change for return filing:
We have modified the report “IFFCO GSTR1 - Outward Supply Report (Velocis)” to incorporate the recent changes in GSTR 1 Return filing template given by M/s Velocis, our ASP/GSP. Users will user this template for GSTR 1 return file from period Nov-2020 onwards.
9.
HDFC Bank RTGS/NEFT Solution implementation in Marketing:
We have configured/enabled HDFC Bank RTGS/NEFT Payment to Suppliers/Employees in six State Offices. Other States are being taken up.
10.
Modification of Reverse Charge Tax Invoice Report:
We have modified the AP report “IFFCO (GST) - Invoice For Reverse Charge” to
show Tax Invoice Number and Date
on the Invoice Print.
11.
Provision for recording & monitoring Bank Guarantee (BG) issued by IFFCO:
We have developed an entry screen in AP module with the name
“BG Issued Details”
to capture the details of BG being issued to our Suppliers.
We have also developed a monitoring report based on it with the name “
IFFCO BG Issued Register Report”
.
All the Users are requested to make use of the above features provided and provide feedback if any, to us.
Regards,
Amitabh Mishra,
Dy General Manager (IT Services),
IFFCO Sadan, C - 1 , District Centre, Saket Place,
New Delhi - 110017
(Off.)011 - 42592642, Mobile : 9810286655
